Professional Bodies

Ballots and Elections
AGMs and Proxy Voting

Ballots and Elections

Electoral Reform Services works with hundreds of different professional bodies, institutes and associations. As an authority within your sector or industry, you need to be 100% certain that your internal governance is beyond question.

Electoral Reform Services can support you with any of your voting requirements. We can administer your council, committee or trustee elections as well as assist you with your AGM.

We provide a variety of voting channels including postal, online, telephone, SMS and proxy voting to maximise accessibility and control costs.

Click here to see a selection of our clients.

Our services include:

• recognised independent scrutineering;
• full project management;
• postal ballots and elections;
• mixed media voting — online/telephone/SMS;
• artwork and design;
• secure fulfilment and mailings, such as quarterly magazines, subscription management and announcements;
• ‘receipt and count’ response handling;
• results analysis; and
• a dedicated customer services helpline.

AGM and Proxy Voting Services

Your Annual General Meeting is one of the most important dates in your calendar. There are serious governance matters under scrutiny and it is a key time for effective dialogue with your members.

Electoral Reform Services will ensure the voting element of your event runs smoothly. We provide a comprehensive range of General Meeting services including pre-meeting proxy voting, registration services and the co-ordination of the AGM voting itself.

We guarentee the very best in independent, impartial and fair advice and project management for your event. Above all else, our authority as the leading independent scrutineer minimises the risk of your results ever being challenged.

The services we provide to professional bodies include:

• design, print and personalisation of voting material including electronic forms;
• secure, customised internet voting sites and telephone voting services;
• event supporting micro-sites;
• cost-effective filling and mailing (or emailing) of proxy voting packs;
• secure, in-house receipt and count of returned proxy forms — by post, internet, telephone, or SMS;
• AGM member registration;
• AGM vote management;
• SMARTvote™ (hand held voting); and
• a certified independent scrutineer's report upon completion.

Please click here to see a selection of our clients.

Complementary Services

Membership Engagement Services offers a large number of complementary services. Of particular interest may be:

• voter profiling;
• research services;
• increased turnout through membership engagement; and
• pre-election bereavement check.

For more information, please visit Membership Engagement Services' website.